Today, travel software has become a priority of travel organizations. In order to accomplish the tasks, features associated with software have great impact on the success of businesses in travel Industry. We introduce the amazing features of our system that make it your business performance extraordinary.
Interface for quotation generation
TravelMint provides good interface to generate quotation. It has all required elements to make a graceful quotation. User can input here basic elements as well as cost elements for itinerary. Cost and data of accommodation, meal, transport, package, flight, train, monument, guide, escort etc can be easily gathered and calculated on the interface. Moreover, it also keeps sections where user can define highlights of tour, cost includes elements, and cost does not include elements, payment policies, signatures and many more.These elements are generated automatically on this interface on behalf of itinerary and basic element taken in quotation. Administrator can restrict operator to access (view and edit) critical information like top margin, service tax etc. It helps to secure critical information as per organization policies.
Package integration in quotation
Sometimes it is convenient to take a package from local agent and add it to itinerary / quotation. Packages provided by local agent for 2-3 or more days can also be integrated in TravelMint. These packages include hotel / transport / monument and can be added at the beginning, end or middle of itinerary.
Guide / Escort cost handling
Presales module also manages guide and escort cost for a quotation. It includes full / half day guide fees, languages allowances, other expenses etc for cost calculation. Guide cost is handled here on pax range basis which is also defined in master. Accommodation / meal cost for escort is handled in TravelMint presales module.
Monument / Other expenses cost handling
Monuments are one of the important elements of any itinerary. Travel Mint handles the cost of entrance for a monument in quotation which is based on the type of tourist such as Indian, NRI and Foreign etc. There is also a provision where monument cost can be added in quotation with main quote price or can be sent separately with quotation. This module also shows alert if selected monument remains closed on selected itinerary days. Other expenses like garlanding, welcome drinks, elephant ride, boat ride, balloon ride and many more can also be added with pax range cost.
FOC cost adjustment
Any free of cost pax’s cost can also be adjusted in quotation easily in pre sales module. Cost of accommodation, meal, entrances, other expenses etc is automatically adjusted in quotation module for FOC cost.
Mark up / Service Tax / Commission calculation
Mark up or margin, service tax and commission payable to agent can also be calculated on quotation. Markup can be calculated by two ways: first as flat rate on whole quote price on cost or sale basis, second as different rate on different services element on cost or sale basis. Mark up can also be defined as agent wise, which is picked automatically in quotation and also editable here. Service tax on complete package can be picked up from service tax master and it is also editable here. Commission is also based on agent, which is picked in quotation automatically. Commission again, can be calculated on cost or sale price.
Auto Itinerary creation
This is a very important module of TravelMint. On filling of data of various elements like day, city, accommodation, transport, flight, train etc; itinerary is generated automatically just in one click. This itinerary is also editable and customizable.
Quick quotation generation in any currency
Quotation for client can be quoted in any currency as per client requirement. Currency rate is captured by web services and saved in master, which is further editable.
Quotation for multiple pax range with multiple options
Quotation for multiple pax range with multiple options
Quick tour registration
After confirmation of tour arrival, operation user can register a tour quickly. Data are already entered by sales person so there is no need to re-input same data at the time of registering the tour. Operator can make changes in auto available data if required. These changes will not reflect on pre sales confirmation data.
Booking for required services will be automatically done from data input at the time of quotation after registration of a tour. Therefore, operator is not required to do repetitive task. It completes in just one click and makes process fast and convenient. If operator needs to change in service provider or its price, it can be done here easily.
Provision for buffer hotels
There is also a provision for booking buffer / alternate hotel for tour while booking is completely done from quotation data.
Services booking management
Required services for a tour are booked here automatically from quotation data in a single click. Operator can also set status of a booking. He can send confirmation / Reconfirmation / cancellation mail to service provider, amend booking etc from required service booking interface. The mail formats are auto generated hence operator only needs to click on send button to send mail. Each service has its status (pending / awaited / confirm / cancel). At the time of booking we can see quoted data also so we can easily verify booking information by quoted information.
UI for service amendment
Sometimes there is need to amend in services or itinerary. TravelMint also provides an interface where post sales operator can be amended in services required for client. Operator can make changes in any service / itinerary for a tour, which can include city, accommodation, transport, guide, monument and many more. After amendment, booking will reflected by new available services.
TravelMint also handles series generation. Multiple arrivals can be managed automatically in just one click.
Excursion / Extension creation
TravelMint provides a new way where operator can give extension for a part of tour, which can be generated from tour registration for required itinerary or quotation.
Auto Voucher / Invoice
Vouchers for services can be easily generated in TravelMint. Create various types of invoices manually or automatically in quoted currency. Adjustment of Service Tax / Education cess / Higher education cess / discount / advance can be made in invoice.
Travel Docs generation
TravelMint generates lot of useful documents for a tour. These documents includes welcome letter, briefing sheet, reservation status sheet, contact detail, tour status card, PLA card, feedback form, passport list, rooming list and many more.
Account and MIS
TravelMint provides you to manage advances and credits and complete tour accounting and provides more than 200 MIS reports e.g. Tour Cost Analysis report, Profitability report, User Wise Performance report, Movement Chart, Daily transport Chart, Hotel/Transport Tariff report, Print/Email/Export report, Cost Sheet, Turnover reports, Invoice Register and many more to keep the eye on your business.
A TravelMint user can send mail to another TravelMint user. The internet connection is not required for this functionality. It works on intranet for TravelMint users. Internal mail interface displays list of online users. On arrival of new mail, it automatically popup new mail notification.
One click database backup
TravelMint provide a convenient user interface where admin of TravelMint user can take daily backup of database for safety purpose in just a single click.
User of TravelMint can change their home screen according to their taste.
A large database to keep all contracts at one place.
Manage Wide variety of queries for direct client and agent separately without any hassle and reduce work load at much extent.
Send auto-generated itinerary just in one click.
Easy filter- Allow you to see exactly what you need in a single click.
Best practice templates - you can create templates to help you work with enquiry, so you don't have to fuss with repetitive work for most.
Complete tax management including ST, VAT, luxury tax and others with provision to maintain on-going rates.
Automated Notifications- Get current, upcoming, and past due notifications that saves you to miss the deadline.
Auto Mailing- No need to go anywhere, just send mail on a single click.
Manage requisition for advance payment done to supplier.
Provision to arrange sub-tour offered before or after a tour.
Cut-off date management- configure days when you want to book services and get auto mail that works as a reminder for completing your scheduled task.
Generate Proforma Invoice, Invoice and even standalone Invoice for single tour.
Several reports such as turnover report, market wise report and others helps to do financial analysis.
Track payments made for which supplier.
Auto bill verification- Select particular service and get your bill verified without any hurdle.
Agile reporting- TravelMint allows you to generate Tour related reports, MIS reports, Department wise reports, Account related reports automatically.
Manage agent markups, margins, credit limits and other business rules.
Graphical representation- Get various representation of report such as Bar charts, Pie chart etc.
Provide widgets including Arrival, departure, follow up, mail widgets on dashboard to improve efficiency and ease of navigation.